For Districts - Forms
District supervisors are reimbursed for each day of official service; this includes official monthly board meetings (quorum present), spot checks, area meetings, annual state meetings (hosted by the association), supervisor training at UNC-School of Government, and commission meetings. Travel reimbursement rates and policies are set by the Office of State Budget Management and the NC Soil and Water Conservation Commission.
Beginning in October 2011, all supervisor travel reimbursement will be directly deposited; with their first request for travel reimbursement district supervisors must complete the direct deposit form posted below.
District supervisors take office on the first Monday in December on the year in which they are elected or appointed.
It should be noted that all terms of office will end in December of even-numbered years only. Full term elected and appointed positions will begin term of office after taking the oath of office in December. If filling an unexpired term of an elected or appointed supervisor, office will be assumed after the commission approves the appointment and the supervisor takes the oath of office. For example, in 2014 there will be three supervisors on each district board in NC whose terms will expire - two elected and one appointed. No supervisor terms will expire in 2015. In 2016, there will be two supervisors on each district board in NC whose terms will expire - one elected and one appointed.
Original copies of the forms referenced below should be maintained on file in district offices; for reference, copies should be uploaded to the division by districts - instructions for the use of the SharePoint system are available here. Older versions of the forms will NOT be accepted; please make sure you are using current forms posted on this site.
The NC Soil and Water Conservation Commission appoints board members to district boards based upon recommendations from these local boards. Please keep in mind that when supervisors "switch" seats on their local boards (e.g. move from an elected to appointed position), that the resignation/appointment process must be followed with commission approval action.
The commission has adopted guiding principles for districts to use in their selection process, and when recommending supervisors for appointment or reappointment; these guiding principles are intended to assist local districts in choosing the best supervisor candidates that will bring excellent leadership skills, diversity and new strengths to the local boards. Guiding principles are included on the reverse of the forms posted below.
The division provides matching funds for local district programs, annually, as available.
Districts should use the application available at the link below to request the state matching funds for their programs. Please note that the figures input for the county match are very important; these figures are cited often by the division to demonstrate the considerable amount of local funds that are leveraged by the state investment in district programs. The county match that is listed should include only those funds above and beyond the Technical Assistance funding and match that is already provided by the county for any staff positions that are partially funded using state cost share dollars. State dollars that are provided to the district should also not be included in this figure. The figure should be a true and accurate reflection of the county investment in the district programs, and funds should not be double-counted (for this purpose, and for the purpose of Technical Assistance funding). Also below is a Sample Matching Funds Calculation Worksheet to help districts calculate the appropriate amount to show as match on the application form.
Please note that the county match must be at least the amount that is requested from the state as matching funds (typically $3,600 per year). If the county cash match does not reach the amount that is available for request in state matching funds, local in-kind contribution (for items like rent, utilities, etc.) can also be included in the figure reported as the local investment.
Beginning in October 2011, all district matching funds will be directly deposited.